Introduction
This Cookie Policy explains how the University of the Arts London Workflow website uses cookies and similar technologies to recognise you when you visit https://workflow.arts.ac.uk/. It explains what these technologies are and why we use them, as well as your rights to control our use of them.
In some cases we may use cookies to collect personal information, or that becomes personal information if we combine it with other information.
What are cookies?
Cookies are small data files that are placed on your computer or mobile device when you visit a website. Cookies are widely used by website owners in order to make their websites work, or to work more efficiently, as well as to provide reporting information.
Cookies set by the website owner (in this case, the University of the Arts London) are called "first-party cookies." Cookies set by parties other than the website owner are called "third-party cookies." Third-party cookies enable third-party features or functionality to be provided on or through the website (e.g., interactive content, and analytics).
Why do we use cookies?
We use first- and third-party cookies for several reasons. Some cookies are required for technical reasons for Workflow to operate, and we refer to these as "essential". Other cookies also enable us to track and monitor the use of Workflow to help us improve technical stability of the platform and to contribute to improving the overall user experience.
How can I control cookies?
We use a tool called Civic Cookie Control to help you manage your cookie preferences while using Workflow. You can access this tool at any time from the button at the bottom left of the page to review and change your cookie settings. Alternatively, open cookie settings here.
Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set, you can visit www.aboutcookies.org or www.allaboutcookies.org.
Workflow is the Universiy's name for Mahara, an open-source platform that utilises multiple third-party plug-ins to facilitate the learning and teaching experience. Please be aware, if you choose to switch off certain cookies it may impact on the functionality of the website.
To opt out of being tracked by Google Analytics across all websites you can visit: http://tools.google.com/dlpage/gaoptout
The specific types of first-party and third-party cookies served through our websites and the purposes they perform are described in the table below (please note that the specific cookies served may vary depending on the specific page you visit or Workflow plugin you are using):
Essential website cookies:
These cookies are strictly necessary to provide you with services available through our websites and to use some of its features, such as access to secure areas.
| Name: |
mahara |
| Purpose: |
The primary session cookie used to keep the user logged in and maintain secure access to the platform |
| Provider: |
workflow.arts.ac.uk |
| Service: |
Mahara |
| Type: |
http_cookie |
| Expires in: |
session |
| Name: |
ctest |
| Purpose: |
Tests whether your browser accepts cookies before proceeding with login flow |
| Provider: |
workflow.arts.ac.uk |
| Service: |
Mahara |
| Type: |
http_cookie |
| Expires in: |
session |
| Name: |
Recite.Persist |
| Purpose: |
Allows the toolbar to persist across subsequent web pages on client site once the toolbar is launched |
| Provider: |
Recite Me |
| Service: |
ReciteMe, see privacy policy https://reciteme.com/policies/privacy-policy |
| Type: |
http_cookie |
| Expires in: |
271 days |
| Name: |
CookieControlTL |
| Purpose: |
Used to record user preference in terms of cookies across certain UAL Online applications |
| Provider: |
Civic |
| Service: |
Civic Privacy Policy https://www.civicuk.com/privacy |
| Type: |
http_cookie |
| Expires in: |
90 days |
Performance and functionality cookies:
These cookies are used to enhance the performance and functionality of our websites but are non-essential to their use. However, without these cookies, certain functionality (like videos) may become unavailable.
| Name: |
VISITOR_INFO1_LIVE |
| Purpose: |
A cookie set by YouTube to measure bandwidth that determines whether the user gets the new or old player interface |
| Provider: |
Google |
| Service: |
YouTube, see privacy details https://www.youtube.com/privacy |
| Type: |
http_cookie |
| Expires in: |
6 months |
| Name: |
__Secure-YEC |
| Purpose: |
Used by YouTube to detect and resolve problems with the service |
| Provider: |
Google |
| Service: |
YouTube, see privacy details https://www.youtube.com/privacy |
| Type: |
http_cookie |
| Expires in: |
13 months |
| Name: |
__Secure-ROLLOUT_TOKEN |
| Purpose: |
Used by YouTube to to manage the phased rollout of new features and updates. |
| Provider: |
Google |
| Service: |
YouTube, see privacy details https://www.youtube.com/privacy |
| Type: |
http_cookie |
| Expires in: |
13 months |
Analytics and customisation cookies:
These cookies collect information that is used either in aggregate form to help us understand how our websites are being used or how effective our marketing campaigns are, or to help us customise our websites for you.
| Name: |
_ga |
| Purpose: |
Used to assist application usage and diagnostics |
| Provider: |
Google |
| Service: |
Google Analytics View Service Privacy Policy https://policies.google.com/privacy |
| Type: |
http_cookie |
| Expires in: |
365 days |
| Name: |
MUID |
| Purpose: |
Identifies unique web browsers visiting Microsoft sites. These cookies are used for advertising, site analytics, and other operational purposes. |
| Provider: |
Microsoft |
| Service: |
MS Clarity, see privacy policy https://privacy.microsoft.com/en-gb/privacystatement |
| Type: |
http_cookie |
| Expires in: |
390 days |
| Name: |
_clck |
| Purpose: |
Persists the Clarity User ID and preferences, unique to that site is attributed to the same user ID |
| Provider: |
Microsoft |
| Service: |
MS Clarity, see privacy policy https://privacy.microsoft.com/en-gb/privacystatement |
| Type: |
http_cookie |
| Expires in: |
365 days |
| Name: |
prefers-color-scheme |
| Purpose: |
Remembers a user's preference for light or dark colour scheme |
| Provider: |
workflow.arts.ac.uk |
| Service: |
Mahara |
| Type: |
http_cookie |
| Expires in: |
session |
| Name: |
dtPC |
| Purpose: |
Monitors website performance and application availability |
| Provider: |
workflow.arts.ac.uk |
| Service: |
Dynatrace |
| Data stored: |
Typically contains a string made up of a server ID, a random value, and the time the data was collected. No personal data stored. |
| Expires in: |
session |
| Name: |
dtSa |
| Purpose: |
Tracks software performance across multiple page loads. |
| Provider: |
workflow.arts.ac.uk |
| Service: |
Dynatrace |
| Data stored: |
URL-encoded action names to pass context between page changes. No personal data stored. |
| Expires in: |
session |
| Name: |
rxVisitor |
| Purpose: |
Stores a unique visitor identifier so the platform can track user behavior across multiple browser sessions. |
| Provider: |
workflow.arts.ac.uk |
| Service: |
Dynatrace |
| Data stored: |
A unique, anonymized visitor ID string to correlate separate browsing sessions. |
| Expires in: |
session |
| Name: |
rxvt |
| Purpose: |
Stores timestamps to determine session length and detect when a user's session ends. |
| Provider: |
workflow.arts.ac.uk |
| Service: |
Dynatrace |
| Data stored: |
Stores the session timeout. |
| Expires in: |
session |
| Name: |
SRM_B |
| Purpose: |
Used by Microsoft Advertising as a unique ID for visitors |
| Provider: |
.c.bing.com |
| Service: |
Microsoft Clarity |
| Type: |
|
| Expires in: |
1 year 24 days |
| Name: |
MR |
| Purpose: |
This cookie, set by Bing, is used to collect user information for analytics purposes |
| Provider: |
.c.bing.com |
| Service: |
Microsoft Clarity |
| Type: |
|
| Expires in: |
7 days |
| Name: |
SM |
| Purpose: |
Microsoft Clarity cookie set this cookie for synchronizing the MUID across Microsoft domains |
| Provider: |
.c.clarity.ms |
| Service: |
Microsoft Clarity |
| Type: |
|
| Expires in: |
session |
| Name: |
ANONCHK |
| Purpose: |
Used by Bing as a unique user identifier for users seeing bing ads |
| Provider: |
.c.clarity.ms |
| Service: |
|
| Type: |
|
| Expires in: |
|
| Name: |
Priority |
| Purpose: |
Used by Bing Ads (bat.bing.com) to manage ad delivery and tracking, ensuring relevant ads are shown to users and performance is measured |
| Provider: |
c.clarity.ms |
| Service: |
|
| Type: |
|
| Expires in: |
|
| Name: |
s7 |
| Purpose: |
Gather data regarding site usage and user behaviour on the website |
| Provider: |
workflow.arts.ac.uk |
| Service: |
|
| Type: |
|
| Expires in: |
|
| Name: |
yt* |
| Purpose: |
Various cookies that enhance the user experience of YouTube videos. |
| Provider: |
Google |
| Service: |
YouTube, see privacy details https://www.youtube.com/privacy |
| Type: |
|
| Expires in: |
Session |
| Name: |
YSC |
| Purpose: |
To register a unique, anonymous ID to track video views, associate user actions with those views ajnd ensure session requests come from the user. |
| Provider: |
Google |
| Service: |
YouTube, see privacy details https://www.youtube.com/privacy |
| Data stored: |
Anonymous user actions, video playback status, and unique, non-personal tracking IDs. |
| Expires in: |
Session |
How can I control cookies on my browser?
As the means by which you can refuse cookies through your web browser controls vary from browser to browser, you should visit your browser's help menu for more information. The following is information about how to manage cookies on the most popular browsers:
Preparation of this cookie statement
This statement was last updated on 30th of June 2026.